Completion Reports (CRs):

• CRs are due to Grants Management in approvable form by the end of the 90-day liquidation period following the project end date.
• OVERDUE: CRs for awards that ended on 06/30/25 were due by 09/28/25. Any outstanding CRs for those awards are now overdue. Please reach out to your assigned Grants Coordinator if you need assistance with a late CR.
• CRs for awards that ended on 09/30/25 are due by 12/29/25.
• CRs submitted after the 90-day liquidation period following the project end date are at risk of not receiving final payment for expenditures obligated during the project period.
• Some funding applications have a limit to how much (if any) carryover is allowed. Please check with your program area to see if carryover is allowed before submitting the CR.
• Outstanding CRs may result in holds on open projects and delays in processing your Reimbursement Requests. If you have any outstanding CRs, please submit them as soon as possible.
• A CR cannot be started if the funding application is not in Director Approved status or if the LEA has a pending reimbursement request.
• Please allow appropriate processing time if your LEA is required to submit your CR to your county’s office or an ADE Program Area office before it can be reviewed by Grants Management.

FY25 Funding Application Revisions:
Funding application revisions that did not reach Director Approved status prior to the end of the project will need to be cancelled via request in a Helpdesk ticket.

FY26 Funding Applications:
Please contact your program area if you have questions about an FY26 funding application.

NEW! Change to Capitalization Threshold for Federal Awards:

• IMPORTANT: The most recent UGG guidance outlined some flexibility regarding the capitalization threshold. Per 2CFR200.1, the tangible personal property having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds the lesser of the capitalization level established by the recipient or subrecipient for financial statement purposes, or $10,000 is considered equipment. Since the capitalization threshold in Arizona as established by the Auditor General remains at $5,000, ADE will remain in alignment with this guidance. LEAs should reference the VI-E Property Control section of the USFR or USFRCS respectively for more information.

• The governing board may choose to establish a capitalization threshold below $5,000 for the LEA. If the governing board adopts a lower threshold, the LEA should apply it consistently to all related assets.

Fiscal Monthly Reports:
Fiscal Monthly Reports are available by the 15th in your LEA Document Library. Please view these reports each month to see how your LEA is doing with drawing down remaining available grant funding. Grants Management recommends submitting regular Reimbursement Requests for all open grants (ideally once a month or more often).

Virtual Technical Assistance:
 If you would like to request 1:1 assistance and support with submitting reimbursement requests, completion reports, or other processing needs, please contact your assigned Grants Coordinator at 602-542-3901, option 2. We are here to support you with closing out FY25!

FY26 Risk Assessment:
Your organization's FY26 Comprehensive Risk Assessment has been completed, and the report is now available in your FY26 LEA Document Library under Risk Assessment Report. For assistance locating your LEA Document Library, along with the full announcement memo, click HERE. We ask that your key stakeholders review the data that is available in this report and have regular conversations with your team about the results and ways to lower your organization's risk. After you've reviewed your data, if you have any questions, please reach out with those questions via help desk. Your risk level has been updated in GME for FY26 to reflect the most recent score.

FY25 Single Audit:

• OPEN NOW: The FY25 Single Audit Qualifier Questionnaire opened in GME on 10/1/25 and will be due to ADE by 12/31/25.
• Entities who expended $750,000 or more in federal funds during FY25 will need to submit their Single Audit Reporting Package (SARP) to ADE within 30 days of receiving the report from the CPA firm or 9 months after the organization’s fiscal year-end date, whichever comes first. This threshold will increase to $1,000,000 for FY26.
• If your FY24 SARP is outstanding and you have questions or concerns, please reach out to Grants Management, at (602) 542-3901, option 3.  

 GEPA

As of July 1, 2023 all federal grant funding applications in the GME system will include a section to which will satisfy the requirements of Section 427 of the General Education Provisions Act (GEPA) (20 U.S.C. 1228a).

Section 427 requires each applicant for funds to include in its application a description of the steps the applicant proposes to take to remove barriers and to ensure equitable access to, and participation in, its Federally-assisted program for students, teachers, and other program beneficiaries.

What you need to know for FY24:

·         The GEPA page will only be visible once the application is in Revision status

·         The page will be found in the section titled General Education Provisions Act (GEPA).

o   Will not impact original applications

o   Required with first revision

o   A validation error will prevent application status from being changed to CR Draft started if the GEPA page is not completed.
·        There is not a minimum word count for a GEPA statement

What you need to know for FY25 and forward:

·         The GEPA page will be part of the Original application and will be required on initial funding application submission