2026 State Fiscal Year-End Closeout: 

• In preparation for the state fiscal year closeout, as usual, the GME system will temporarily be closed for processing of reimbursement requests (RRs). Please make note of the dates below. 

• The last day to submit Reimbursement Requests before the state fiscal year closeout will be 6/10/26. 

• On 07/02/26, LEAs can resume submitting reimbursement requests for any grants that remain open beyond 6/30/26. 

• Advances may be requested for state reverting grants and additional information will need to be provided to substantiate the request. 

• If your RR is returned to your organization for edits, please resubmit it as soon as possible, preferably the same day, to allow time for review.  

• All RRs (with or without advance requests) must be received by Grants Management in approvable form no later than 6/10/26. This will be the final opportunity to draw down for state reverting grants (i.e. CTE State Priority, etc.). If you are not sure whether a grant is state reverting, please reach out to the Program Area overseeing the project. 

• Drawdown of funds for state reverting grants cannot be done on the Completion Report, and carryover is not allowed. 

FY26 Funding Application Revisions: 

• Funding application revisions must be Director Approved prior to the end of each project (either 6/30 or 9/30) or they will be cancelled. 

• LEAs must submit their final revisions to Program Areas early, to allow sufficient time for review and approval, as well as any potential edits. 

• A Completion Report cannot be started if the funding application is not in Director Approved status or if the LEA has a pending reimbursement request. 

Completion Reports (CRs):  

• CRs will open for grants with project end dates of 6/30/26.  

• CRs are due by the end of the 90-day liquidation period following the project end date. 

• Some funding applications have a limit to how much (if any) carryover is allowed. Please check with your program area to see if carryover is allowed before submitting the CR. 

• Outstanding CRs may result in holds on open projects which will cause delays in processing your reimbursement requests. If you have any outstanding CRs, please submit them or contact your Grants Coordinator for assistance. Please check with your program area to see if carryover is allowed before submitting the CR. 

FY27 Indirect Cost (IDC): ENDING SOON 

• If your organization does not request indirect cost rates prior to 06/30/2026, your organization will not have indirect cost rates for FY27. 

• Counties, colleges, and other government offices must request to be added to the Indirect Cost – Counties, IHEs, and Other Gov’t supplement in GME via Help Desk. Once added, the entity may apply for IDC directly through the Counties, IHEs, and Other Gov’t Indirect Cost option. 

• In alignment with the feedback received from our federal partners regarding Arizona's submitted Indirect Cost State Plan, an over-recovery of Indirect Costs in FY25 will reduce the Total Indirect Cost Pool for this year (FY27) and an over-recovery in FY26 will reduce the Total Indirect Cost Pool for FY28. 

Fiscal Monthly Reports: 

• Fiscal Monthly Reports are available by the 15th in your LEA Document Library. Please view these reports each month to see how your LEA is doing with drawing down remaining available grant funding. 

• Grants Management recommends submitting regular Reimbursement Requests for all open grants (ideally once a month or more often). 

Virtual Technical Assistance: 

• If you would like to request 1:1 assistance and support with submitting Reimbursement Requests, Completion Reports, or other processing needs, please contact your assigned Grants Coordinator at 602-542-3901, option 2. 

FY25 Single Audit Reporting Package (SARP): Now Overdue 

• If your organization has expended $750,000 or more in all federal funds combined during FY25, the Single Audit Reporting Package was due to ADE with 30 days of receipt from the CPA firm or nine months after your organization’s fiscal year end, whichever came first. For organizations with a fiscal year end date of 6/30/2025, the FY25 SARPs were due to ADE by 3/31/2026. 

• Organizations with outstanding SARPs have been placed on fiscal hold until the SARP (and associated Corrective Action Plan, if applicable) is uploaded in GME. 

Tip of the Month 

If you still have unexpired incoming carryover, be sure to draw down before the grant’s project end date. Contact your Grants Coordinator for more information.