Year-End Closeout:

• In preparation for the state fiscal year close-out, the GME system will NOT accept reimbursement requests starting 06/11/26 through 07/01/26.  The last day to submit Reimbursement Requests before the state fiscal year close-out will be 6/10/26.
• On 07/02/26, LEAs can resume submitting reimbursement requests for any grants that remain open beyond 6/30/26.
• Advances may be requested for state reverting grants and additional information will need to be provided to substantiate the request. Reimbursement Requests (with or without advance requests) must be received by Grants Management in approvable form no later than 6/10/26. This will be the final opportunity to draw down for state reverting grants (i.e. CTE State Priority, etc.). If you are not sure whether a grant is state reverting, please reach out to the Program Area overseeing the project.
• Drawdown of funds for state reverting grants cannot be done on the Completion Report, and carryover is not allowed.

Completion Reports (CRs): Some CRs are Now Overdue

• CRs for FY25 AZCSP grants that ended on 01/31/2026 are due to ADE in approvable form within 90 days of the project end date.
• CRs for projects that ended on 9/30/2025 were due to ADE in approvable form by 12/29/2025.
• Outstanding CRs for projects that ended on 9/30/2025 are now ineligible for final request for reimbursement.
• Outstanding CRs may result in holds on open projects which will cause delays in processing your reimbursement requests. If you have any outstanding CRs, please submit them or contact your Grants Coordinator for assistance. Please check with your program area to see if carryover is allowed before submitting the CR.

• If your organization does not request indirect cost rates prior to 06/30/2026, your organization will not have indirect cost rates for FY27.
• Counties, colleges, and other government offices must request to be added to the Indirect Cost – Counties, IHEs, and Other Gov’t supplement in GME via Help Desk. Once added, the entity may apply for IDC directly through the Counties, IHEs, and Other Gov’t Indirect Cost option.
• In alignment with the feedback received from our federal partners regarding Arizona's submitted Indirect Cost State Plan, an over-recovery of Indirect Costs in FY25 will reduce the Total Indirect Cost Pool for this year (FY27) and an over-recovery in FY26 will reduce the Total Indirect Cost Pool for FY28.

Maintenance of Effort:

•  FY26 Maintenance of Effort testing was completed on 04/1/2026. If you have any questions regarding the correspondence received, please reach out to your assigned Grants Coordinator at 602-542-3901, option 2.

Fiscal Monthly Reports:

• Fiscal Monthly Reports are available by the 15th in your LEA Document Library. Please view these reports each month to see how your LEA is doing with drawing down remaining available grant funding.
• Grants Management recommends submitting regular Reimbursement Requests for all open grants (ideally once a month or more often).

Virtual Technical Assistance:

• If you would like to request 1:1 assistance and support with submitting Reimbursement Requests, Completion Reports, or other processing needs, please contact your assigned Grants Coordinator at 602-542-3901, option 2.

FY25 Single Audit Reporting Package (SARP): Now Overdue

• If your organization has expended $750,000 or more in all federal funds combined during FY25, the Single Audit Reporting Package was due to ADE with 30 days of receipt from the CPA firm or nine months after your organization’s fiscal year end, whichever came first. For organizations with a fiscal year end date of 6/30/2025, the FY25 SARPs were due to ADE by 3/31/2026.
• Organizations with outstanding SARPs have been placed on fiscal hold until the SARP (and associated Corrective Action Plan, if applicable) is uploaded in GME.