FY26 Funding Application Changes

• FY26 funding applications have been modified to add Object Codes 6740, 6741 and 6742 (Capital $10,000 or above) to the budget pages.
• This addition is to support organizations who are using these codes in their accounting system. Only organizations using these new codes will need to do a budget revision to align with their accounting system. Since the capitalization thresholds stayed at $5,000, the former codes (6733, 6766, 6739) are still valid if your organization chooses to continue using them. Organizations may choose, based on their auditor’s guidance, how they will code these items.
• Effective immediately, funding application Capital Outlay Worksheets (COWs) are no longer required by the system. Therefore, although the FY26 application COW are still visible in the system, these new codes will not be displayed in the COW.  
• The FY26 Completion Report (CR) COW will no longer be available in GME and will NOT be required to be completed as part of the FY26 CR submission process.

FY27 Funding Application Changes Coming Soon

• FY27 applications will be modified to reflect the following codes: 6733/6740 – Equipment ($5,000 or above), 6736/6741 – Equipment ($5,000 or above), 6739/6742 – Equipment ($5,000 or above).
• The funding application COW and the CR COW will no longer be in GME and organizations should reflect these items in the budget accordingly.

Completion Reports (CRs)

1. CRs are due to Grants Management in approvable form no later than the 90-calendar days following the project end date. This means CRs for projects that ended on 9/30/25 were due to ADE in approvable form by 12/29/25.
2. CRs submitted after the designated 90-calendar day liquidation are at risk of not receiving final reimbursement for qualified expenditures due to untimeliness.
3. Please allow additional processing time if your LEA is required to submit your CR through the county’s office or an ADE program area office(s) before it can be reviewed by Grants Management.
4. Some funding applications have a limit to how much (if any) carryover is allowed. Please check with your program area to see if carryover is allowed before submitting the CRs. Any funds carried over should be budgeted and submitted for programmatic review as soon as possible and then obligated in a timely manner.
5. Please note that once a project ends, no revisions to the funding application may be approved.

FY27 Indirect Cost (IDC) Supplement Opening Soon

1. The FY27 IDC Supplement will open soon and will be available in GME through June 30, 2026. The carryforward feature will take effect this year.
2. Counties, colleges, and other government offices must request to be added to the Indirect Cost – Counties, IHEs, and Other Gov’t supplement in GME via Help Desk. Once added, the entity may apply for IDC directly through the Counties, IHEs, and Other Gov’t option.

Reimbursement Requests (RRs)

1. FY25 RRs may not be submitted after the project end date.
2. Grants Management recommends submitting regular Reimbursement Requests for all open grants (ideally once a month or more often).
3. Tracking your RR progress is easy with the Fiscal Monthly Reports, which are available by the 15th in your LEA Document Library. Please view these reports each month to see how your LEA is doing with drawing down remaining available grant funding.

FY27 Self-Assessment & General Statement of Assurance (GSA) OPEN

1. The FY27 Self-Assessment is now open. A completed Self-Assessment is required to submit the GSA.
2. The FY27 General Statement of Assurance is now open. All organizations are placed on a precautionary 2027 Global Hold until they have an accepted GSA.
3. Questions? Call the GM Tech Team at 602-542-3901, option 1 or review our GSA Fast Facts resource found HERE.

Single Audit Qualifier Questionnaire Now Overdue

1. The FY25 Single Audit Qualifier Questionnaire (SAQQ) was due by 12/31/25. Organizations that did not complete the SAQQ have been placed on a fiscal hold which will affect all grant reimbursement activities. Fiscal holds will be lifted once the SAQQ has been submitted.
2. If your organization has expended $750,000 or more in all federal funds combined during FY25, the Single Audit Reporting Package will be due to ADE with 30 days of receipt from the CPA firm or 9 months after your organization’s fiscal year end, whichever comes first.

Virtual Technical Assistance

1. If you would like to request 1:1 assistance and support with submitting Reimbursement Requests, Completion Reports, or other processing needs, please contact your assigned Grants Coordinator at 602-542-3901, option 2, to schedule a virtual technical assistance session.

Please see below for an exciting announcement from the Grants Management Training Team!